Costing is where you capture what the trip costs your company - hotels, transport, guides, tickets, and other services. Costing connects to the itinerary so you know which experiences each price covers.
How costing is organised
- Service - a bucket for one supplier or purchase (e.g. “Hilton Colombo - 3 nights”)
- Service lines - individual cost lines with rates (rooms, vehicles, pax, flat fees, etc.)
- Links to items - each line can cover one or many itinerary items (e.g. one hotel line for three stay items)
What you can do
- Add supplier or direct purchases
- Enter rates and quantities (rooms, nights, pax, km, etc.)
- Link costs to itinerary items for accurate margins
- Review a costing report before quoting
How to add costing
- 1
Open the Trip Editor costing panel (or costing section on the option).
- 2
Create a service - pick a supplier or mark as direct purchase.
- 3
Add lines with the right pricing type (per room per night, per pax, per vehicle, flat, etc.).
- 4
Link each line to the itinerary items it covers.
- 5
Review totals and open the costing report if you need a checklist view.
Tips
- One hotel line can cover multiple stay items (three nights = three items, one line).
- One activity might need several lines (guide + tickets + transport).
- Pull rates from a rate card when you have pre-agreed supplier prices.
- After the quote is sent, changing costs may need approval - see Pricing.
Common questions
Why don’t costs attach to “days”?
Days group the itinerary for the customer. Costs attach to items (experiences), which is how suppliers invoice.
What is “direct” vs “supplier”?
Supplier links to your supplier directory. Direct is for one-off purchases without a supplier record.
How do I know if every item is costed?
Use the item coverage or costing report on the option - gaps show items without linked costs.