Suppliers are the companies you buy from - hotels, DMCs, transport operators, activity providers. Linking suppliers during costing keeps purchases organised and helps with invoices and vouchers.
What you can do
- Maintain a supplier directory (name, country, currency)
- Attach suppliers to trip services when costing
- Store rate cards with pre-agreed prices
- Track outstanding payables in accounting reports
How to manage suppliers
- 1
Go to Suppliers in the sidebar.
- 2
Click Add supplier - enter name, country, and default currency.
- 3
Optionally add rate cards with agreed prices (see Rate Cards).
- 4
When costing a trip, choose this supplier on the relevant service.
Tips
- Match supplier currency to rate cards and invoices to avoid confusion.
- Use direct costing only when there is no lasting supplier relationship.
- Keep supplier names consistent - “ABC Hotels Ltd” vs “ABC Hotels” creates duplicates.
Common questions
Do I need a supplier for every cost?
No. Direct services work for one-off purchases.
How do suppliers connect to invoices?
After costing, create purchase invoices from services - see Commercial Bridge.
Who can add suppliers?
Typically managers and admins; some users can view only.
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