A purchase invoice is how Columbus records money you owe a supplier for services on a trip - hotels, transport, activities, and similar costs.

Before you start

• The supplier service is costed with calculated lines
• You have access to purchase invoices (finance or operations role)

Steps

1. 1

   Finish costing for the supplier service in the Trip Editor.

2. 2

   Create a purchase invoice from that service (or from Commercial Bridge on the option).

3. 3

   Review the draft under Accounting → Purchase invoices.

4. 4

   Submit when amounts match the supplier agreement - this records the payable in your books.

5. 5

   Use supplier outstanding reports to see what is still unpaid.

6. 6

   When you pay the supplier, record a payment against the purchase invoice.

Multiple suppliers on one trip

Each supplier service on an option can have its own purchase invoice. Direct (non-supplier) purchases follow the same pattern if your process requires it.

Related

• Costing
• Suppliers
• Accounting